Environment, Health And Safety Policy (EHS) – SOP

The EHS policy is a guiding principle used to set direction in an organization. It is used for a course of action to guide and influence decisions. It should be used as a guide to decision making under a given set of circumstances within the framework of objectives, goals, and management philosophies as determined by senior management.

Environment, Health And Safety Policy (EHS) – Procedure

EHS POLICY

1.0   PURPOSE:

    • The objective of the procedure is to define the company goal and driven procedures with respect to the top management.
    • The company established the Environmental, Health & Safety Management System (EHSMS), which defines the business process and activities for managing EHS in the company.
    • The company believes in an interdependent culture where EHS is considered a core value and employees are encouraged to demonstrate behavior that never compromises on EHS.
    • Follow the best practices in business, production, and research, while continuously improving our environmental, health, and safety performance.
    • The EHS policy is a guiding principle used to set direction in an organization. It is used for the course of action to guide and influence decisions.
    • It should be used as a guide to decision making under a given set of circumstances within the framework of objectives, goals, and management philosophies as determined by senior management.
    • Policies are long-term, high-level management instructions on how the organization is to be run and generally are driven by legal concerns (due diligence).
    • Policies reflect an organization’s goals, objectives, culture and are intended for broad audiences.
    • They also are mandatory and are applicable to anyone — employee, contractor, temporary, etc. Policies drive standards, procedures, and technical controls.
    • The company committed to bring in and maintain with continuous improvement of high standards of Environment, Health & Safety (EHS) management as an integral part of the business in consonance with corporate values and culture to maintain ‘Zero Harm’ to employees working to us and ‘No damage’ to the environment wherever we operate.

2.0   SCOPE:

    • This EHS policy and procedure are applicable to all employees, contractors, temporary employees, and visitors at the pharmaceutical plant.

3.0   REFERENCES:

    • In House

4.0   RESPONSIBILITIES – EHS POLICY:

    • Plant Head/Unit Head/Operation Head shall be responsible for :

    • Review the policy in case any changes mentioned above.
    • Form a review team for reviewing regulatory changes.
    • Takes part as leadership, guidance, and commitment, and allocates the necessary resources for the purpose of assimilating a safety culture and continuously improving the level of safety under their responsibility.
    • Assisting the operational bodies to improve on EHS culture and encourage them to enhance EHS activities.
    • Set EHS performance indicators throughout the company, and follow up on their improvement.
    • Develop and maintain human and technological infrastructures in order to draw conclusions from EHS incidents, publish and distribute these conclusions throughout the organization, build an information base of insights and best practices, and seek constant improvement;
    • Ensuring that his site conducts gap analysis with respect to the audit protocol of the EHS policy.
    • Personal & Administration Head /HR Head shall be responsible for:

    • Ensuring that employees are aware of the company’s EHS policy.
    • All employees shall be trained on the revised EHS policy and align with the policy for EHS improvement.
    • New joinee shall be going through the company EHS policy & this shall be documented in the training file.
    • Notifying to EHS department, if there is any deviation happens from the EHS policy.
    • Environment, Health & Safety (EHS) Head shall be responsible for:

    • Ensuring that employees are aware of the company’s EHS policy.
    • Ensuring that all employees in the units under their responsibility follow the EHS principles.
    • He shall be ensuring that operational activities comply with the company’s EHS policies.
    • Take an active role on develop, implement, and maintain a record on a safety system that complies with the company’s policy.
    • Follow up on local legislation and other changes in the areas under their responsibility and adapt their EHS system to the changing requirements.
    • Implement a system for conducting an audit on EHS Policy and the gaps are recorded on EHS Portal.
    • Respective Department Heads shall be responsible for:

    • Ensure their department employees are aware of the company’s EHS policy.
    • Clearly identify dedicated employees for the implantation of the policy.
    • Ensure all the employees are trained on the EHS policy and new joiners also oriented on company EHS Policy.
    • Have adequate knowledge on applicable to EHS rules and regulations, training and reporting requirements, and standard operating procedures associated with their department.
    • Identifying hazardous conditions or operations in their department, determining safe procedures and its controls, and implementation on the EHS system where enforcing standard safety procedures.
    • All employees shall be trained on the revised EHS policy and align with the policy for EHS improvement.
    • New joinee shall be going through the company EHS policy & this shall be documented in the training file.
    • Notifying for any regulatory changes pertain to their department and incorporate it to the EHS policy.
    • He / She shall be conducted gap analysis with respect to the EHS policy audit protocol and write CAPA for the identified gaps in the EHS CAPA portal and track them.
    • Quality Assurance Department shall be responsible for:

    • Check the SOP and maintain the master copy of SOP for all departments.
    • Issue a controlled copy of SOP & maintain issuance copy record.
    • Retrieve the controlled copy of SOP when it is superseded and to control & Monitor the review process of the SOP.
    • Ensure implementation of SOP
    • IT Department shall be responsible for :

    • To provide access authorization for authorized persons as per SOP.
    • ABBREVIATIONS:
    • CAPA:  Corrective Action and Preventive Action.
    • EHS:  Environment, Health & Safety
    • EHSMS:  Environment, Health & Safety Management System.
    • IT:  Information Technology

5.0   PROCEDURE – EHS POLICY:

    • The following below mentioned expectations should be ensured by the respective person and or their team members.
    • The signed EHS policy by the top management shall display at company premises & also in all departments.
    • The unit head should release the policy to the site by communicating to his team in an open forum or town hall and express his commitment to following the EHS policy.
    • All department HODs conduct open forums in their department regarding their commitment to site safety rules and get the commitment from each of their department employees.
    • Site safety rules to be part of EHS induction.
    • Regular awareness sessions to be conducted on-site safety rules and incline branch surveys to be conducted on annual basis.
    • Gate passes to be implemented with the provision of having Site Safety Rules on it and also taking acknowledgment from the visitor of the same.
    • The department HOD shall ensure that policy is displayed in their department and are intact and replaced if found in poor condition.
    • All employees shall be trained on the policy and align with the policy for EHS improvement.
    • The site EHS team shall provide training to all employees and new joinee of the site on policy and evaluate their training effectiveness.
    • The training shall be documented.

    • EHS team to communicate the regulatory changes to the site employees.
    • The team shall provide training to the site employees on the EHS regulatory changes.
    • EHS head shall update the policy with the new occupier in case of any change in the company.
    • The department HOD shall communicate to their employee if any changes to the policy.
    • If there are no changes as mentioned above, the policy shall be revised once in 3 years by the unit Head.
    • Revised Policy to be communicated to all employees & concerned and will be displayed at all prominent places at site.
    • Changes to the policy shall be acknowledged by all the employees and the affected parties by signing the documents for their acceptance.
    • The Global EHS Management System articulates the company’s strategic commitment to EHS which is an integral part of the company’s top management approach to risk management.
    • Besides the Group Policy, the system comprises of a series of globally applicable EHS Standards and an EHS assurance process.
    • The Company requires applying the EHS Standards to avoid, mitigate, and manage the various environmental, health, and safety risks.
    • The policy & procedures are expected to achieve the goals “ZERO HARM” to our employees and no damage to the environment.
    • Follow EHS Policy & procedure every one, every day & everywhere in our site.  
    • The Company EHS Policy and procedure shall be communicating and shall be proactively achieving the management goal.

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pharmabeginers

Janki Singh is experienced in Pharmaceuticals, author and founder of Pharma Beginners, an ultimate pharmaceutical blogging platform. Email: [email protected]

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