Specimen Signature Recording SOP of Employee

Standard Operating Procedure (SOP) for the recording of Specimen Signatures of Employees and contract personnel. Specimen Signature is a copy of your name written by yourself that an organization keeps so that they can be sure that your name on a document was also written by you.

SOP for Recording of Specimen Signature

1.0   PURPOSE:

    • The purpose of this SOP is to provide a procedure for recording of specimen signatures of employees and Contract personnel.

2.0   SCOPE:

    • This procedure is applicable for a specimen signature of all the employees and Contract personnel working at pharmaceutical drug manufacturing plants.Specimen Signature SOP

3.0   REFERENCES:

    • SOP for Good Documentation Practices

4.0   RESPONSIBILITY:

    • QA shall get the specimen signature of employees of the all Department recorded in Annexure 1.
    • P&A shall be responsible for getting the specimen signature of Contract and temporary personnel in Annexure 2.
    • QA Head or Designee to impart training and ensure proper implementation of the SOP.

5.0   ABBREVIATIONS – SOP SPECIMEN SIGNATURE:

    • NA: Not Applicable
    • P & A: Personnel and Administration
    • PMS: Packing Material Store
    • QA: Quality Assurance
    • RMS: Raw Material Store
    • SOP: Standard Operating Procedure
    • DEFINITION:
    • Specimen Signature: A copy of your name written by yourself that an organization keeps so that they can be sure that your name on a document was also written by you.
    • Contract Personnel: A contract Personnel does not become a regular addition to the staff, hired for a specific job, perform under the close monitoring/supervision company staff.

7.0   PROCEDURE FOR RECORDING OF SPECIMEN SIGNATURE:

    • Specimen signatures of the individual new joinee shall be entered during the induction training or prior to the start of his/her activity in the QA department.
    • QA shall get the specimen signatures of employees in Annexure 1(Record of Specimen Signatures of Employee’s) as per department.
    • Head QA or Designee shall review the record of specimen signatures of employees
    • QA shall maintain the master specimen signatures of all Company Pay Role Employees.
    • If any person changes the signature, its prior information shall be given to QA, and a specimen of changed signature shall be maintained by QA.
    • Procedure for Contract and Temporary Personnel:

    • Specimen signatures of the individual contract and temporary personnel shall be entered after joining or prior to start of his/her activity in the P&A department.
    • P&A shall get the specimen signatures of temporary personnel in Annexure 2 (Record of Specimen Signatures of Contract and Temporary Personnel) as per department.
    • QA Head or designee shall review the record of specimen signatures of contract and temporary personnel.
    • P&A shall be maintained the master specimen signatures of all Contract and Temporary Personnel.
    • If any person changes the signature, its prior information shall be given to QA, and a specimen of changed signature shall be maintained by P&A.

8.0   ANNEXURES:

Annexure 1: Record of Specimen Signatures of Employees.

Department   

Sr. No.

Employee Name Employee Code Department /Section Designation Initial Signature

Full Signature

Annexure 2: Record of Specimen Signatures of Contract and Temporary Personnel.

Department   
Sr. No. Name Code Department

/Section

Designation Initial

Signature

Full

Signature

 

pharmabeginers

Janki Singh is experienced in Pharmaceuticals, author and founder of Pharma Beginners, an ultimate pharmaceutical blogging platform. Email: [email protected]

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